A Guide to Crafting a Letter to Tenant for Damages

• Date and Address: Begin your letter with today's date, your name and address, and the tenant's name and address.
• Property Details: Refer to the property in question, preferably by its full address.
• Detail of the Damage: Be specific about what damage has occurred. Include dates if possible.
• Pictures or Evidence: If you can, provide evidence of the damage. This could be photographs or a statement from a professional repair service.
• Costs: Give a clear breakdown of repair costs. Include quotes from repair services if possible.
• Payment Request: State your expectations for payment. This could include the deadline for payment and the method of payment.
• Legal Reminder: Remind the tenant of the lease agreement where they agreed to cover any damage they caused.
• Contact Details: Provide your contact information for further communication.

[Your Name]

[Your Address]

[City, State, Zip]

[Tenant's Name]

[Tenant's Address]

[City, State, Zip]

[Date]

Subject: Notice of Damages

Dear [Tenant's name],

I hope this letter finds you well. I am writing to inform you about the damage that has been identified at [Property address]. On [date], it was noticed that [specific damage and location within the property].

Attached are pictures documenting the damage, along with an assessment of the repair cost from a professional repair service. The estimated repair cost is [amount].

As per our lease agreement, any damage caused during your tenancy is your responsibility. We request that this amount be paid by [deadline], via [preferred payment method].

Please get in touch with me at [your contact details] to discuss this issue further. I believe we can work this out amicably.

Thank you for your immediate attention to this matter.

Best regards,

[Your Name]